Reimbursement Policy
Persons with HIV who are members of the Partnership, its committees, subcommittees, and workgroups are eligible to be reimbursed for expenses related to their participation. Click here for the Reimbursement Form.
Allowable Expenses
Mileage
- Mileage is calculated by Staff as the shortest door-to-door distance using Google Maps.
- Mileage rate is based on the IRS rate for use of privately owned vehicles.
- Mileage reimbursement is for:
- A member driving his or her automobile to and/or from Partnership, committee, subcommittee, and workgroup meetings; or
- A member driving his or her automobile to and/or from approved events at which the member is acting as a designated Partnership representative.
Rideshare (Uber, Lyft), or taxi
- Rideshare reimbursement is calculated by Staff as the shortest door-to-door distance in miles using Google Maps, not cost of service.
- Mileage rate is based on the IRS rate for use of privately owned vehicles.
- Ride-share expenses must be documented by receipt.
Parking
- Miami-Dade County Main Library, 101 West Flagler St., Miami, FL 33130:
- Garage parking at the Cultural Center will be validated after each meeting.
- Street or other garage parking will not be reimbursed unless the Cultural Center garage is full.
- Parking at approved events at which the member is acting as a designated Partnership representative.
Other Transportation
- Bus, rail, or shuttle expenses, as documented by receipt.
- Toll charges, as documented by SunPass receipt.
Expenses Requiring Prior Written Approval
Please contact Staff for details on eligibility for reimbursement of these expenses.
- Printing expenses.
- Childcare or babysitting fees.
- Out-of-town conference attendance (registration fees, meals, travel, lodging) for a member approved as an official Partnership representatives.
Obtaining Reimbursement
- Complete and return the Expense Report Form. Please note:
- Forms must be submitted no more than four (4) months after the expense was incurred.
- Allow fifteen (15) business days for processing.
- Checks will be mailed to the address listed on the Expense Report Form.
- Checks that have not been cashed within six (6) months of being issued will be voided. After 6 months, Staff is not required to replace uncashed, misplaced, or lost checks.
For more information or assistance, contact Staff at hiv-aidsinfo@behavioralscience.com or (305) 445-1076.
Please join us!
The Partnership meets the third Monday of each month.
Click here for calendars with details. All meetings are open to the public.
People with HIV are encouraged to attend.
Contact Staff Support, Christina Bontempo or 305-445-1076.